MS WORD
MS WORD ALL TAB NAME AND USE
HOME TAB
INSERT TAB
DESING TAB
PAGE LAYOUT TAB
REFERENCE TAB
MAILING TAB
REVIEW TAB
HOME TAB:-
To make an autocorrect –
Go to file menu
o Click to option menu
o Click to proofing
o Select autocorrect option
o Replace |with
o Sg | Shashi Gautam
o Click to add
o Ok
To make your own style-
Go to style group
o Click to create a style option
o And assign a name to the style after that click to modify
o And assign all the formatting whatever you want
o And lastly click to OK
To make your own short cut key-
Go to style group
o Click to create a style option
o And assign a name to the style after that click to modify
o And assign all the formatting whatever you want
o Click to format button
§ Select short cut key option
§ Then assign a short cut
key like – ALT+C
·
After that click to OK.
INSERT TAB:-
Table:-A table is a grid of cells arranged in rows and columns. Tables are useful for various tasks such as presenting text information and numerical data. In Word, you can create a blank table, convert text to a table, and apply a variety of styles and formats to existing tables.
HOW TO CALCULATE DATA IN WORD TABLE –
Go to table layout tab
o Select formula option
o And write the formula with these options-
o For addition-
§ =sum(left) - left, right, above, below
§ =number 1 + number 2 +
number 3
§ =sum(a1 : d1) – cell
referencing for adding
§ =h4/4
§ =a3*6
o When you want to edit or update your data in table-
§ Select the data and right
click on it
§ Select update field option
Smart Art:-
It is a useful tool to insert a SmartArt graphic and add text to it. Click on Smart Art option
o Select your favorite design according to you
o After that for applying the text on images of Smart Art
o Select Text Pane option on Design Tab
o And the data in list form on text Pane
§ To write inner data use tab button
§ To write external data use backspace button
o After you complete all the written work you can modify the Art by design option.
charts:-
It is used to represent your numbered data into graphical way. To modify chart-
Go to chart design option
first option is ADD CHART ELEMENTS
Where you can add extra elements in your chart
second option quick layout
Where you get pre-defined layouts
SELECT DATA-
In this option you can transpose or switch your data – row to column or column to row.
EDIT DATA
In this option you can edit your data in excel sheet
CHANGE CHART TYPE
Here you can change chart style.
When you want to change cell format
o Right click on the cell and then select format cells
§ Click to TEXT option à ok
Bookmark
It is a mark that is defined to identify
the stopping point of the reader.
Rule while creating bookmark-
1. Never start the name of bookmark with number or any special symbols
2. Always start the name with character and always ignored space in between name.
Hyperlink
(CTRL+K)
It is used to create linking between headings, bookmarks, files, images or tables, etc.
To assign bookmark link in the document-
1. Open Hyperlink and then select place in this document option.
2. After that select the bookmark and ok
To make heading link-
1. First convert the text into heading
2. And then go to hyperlink option
3. Select place in this document option
4. Then select the particular heading and then ok
Hyperlink
(CTRL+K)
è To create an external file link-
o Firstly you have to create a file and saved it
o Then to assign a link in another file
o Open hyperlink dialog box
§ Select Existing file or web
page
§ And then select the particular saved file
§ And ok
To
create image reference-
è First you have to assign a name to the picture
o
Right click on the picture
§ And then select insert caption option
§ And select the category of name if you want to create your own label
click to -> new label button and assign it
§ After assigning name
§ Go to another location where you want to assign reference
§ Go to insert tab -> click to cross-reference
§ Then select reference type
. And insert the reference
Cross Reference
It is used to create referencing between headings, tables, images or
any object present in the document.
To assign cross reference first you have to assign name to the
object-
To assign name-
è Right click on the image or table
o
Then select insert caption option and alot a label
to it
§ Also you can create your own label by clicking on new label option and remember one thing
while making label you don’t have to put numbering on it ms-word automatically
does this work
o
After assigning name to the
object
o
Go to another where you want to
create reference
o
Select cross reference option
o Click on reference type
§ And select the category and insert the reference -> close
Design Tab
The Design tab lets you set what the chart looks like and what data appears in it, and the Format tab lets you control how it integrates with the page and do things such as change the styles of the shapes and lines in the chart.
Page Layout Tab
The Page Layout Tab holds all the options
that allow you to arrange your document pages just the way you want
them. You can set margins, apply themes, control of page orientation and size,
add sections and line breaks, display line numbers, and set paragraph
indentation and lines.
Break
To insert a
section break, follow these steps:
- Click
where you want to insert the section break.
- On
the Page Layout tab, click on Breaks, and then under Section
Breaks, click Next Page. This will insert the section break, and text
following the section break will begin on a new page.
- If you want the text to continue on the same page, under Section Breaks, click Continuous.
Reference Tab
Table of contents
This group is used to create heading index. To use this option you
just have create the content topic as a heading after making all the headings.
Go to table of contents option and select
the style .
Footnotes and Endnotes
Footnotes is used to create word meaning at the bottom of page and
endnotes is used to create word meaning at the end of document.
To create footnotes and endnotes you just have to select the
particular word and then click to insert
footnote and endnote.
Citations and Bibliography
This option is used to assign reference of another document like-
book, article, web site etc.
To create bibliography-
è First select the paragraph
o
Go to reference tabà click to insert citation
§ Select add new source
§ And put all the fields
o
After that go to bibliography
option
§ And then select the category
Captions
This group is to create figure and table link index.
è First assign all the name to the figure or table by
o
Selecting first the object and
then click to insert caption option
o
After that go to insert table
of figures
o
Then select the category and
style à ok
Index
This option is used to create dictionary of the document.
è First you have to mark the mark entry
è By selecting the word and go to mark entry option and the put the
sub entry à ok
o
After marking all the word
o
Go to home tab and click the
paragraph tag(show/hide) option
o
After that click to insert
index
o
Then select the category and style à ok
Table of authorities
This group is used to create the rules, regulations, or any topic
points of the document.
è First you have to make the category of the document
o
For this go to mark citation
option
§ Click to category button
·
Then put the category button
and replace the name with the current entry à ok
§ Then make all the topic of document and mark all of them under the
suitable category
§ After that go to insert table of authorities
§ Then select the category and
style à ok
Mailing Tab
Mail Merge is most often used to print or email form letters to multiple recipients. Using Mail Merge, you can easily customize form letters for individual recipients. Mail merge is also used to create envelopes or labels in bulk.
1. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail Merge group, click Start Mail Merge.
2. Click Step-by-Step Mail Merge Wizard.
3. Select your document type. In this demo we will select Letters. Click Next: Starting document.
4. Select the starting document. In this demo we will use the current (blank) document. Select Use the current document and then click Next: Select recipients.
a. Note that selecting Start from existing document (which we are not doing in this demo) changes the view and gives you the option to choose your document. After you choose it, the Mail Merge Wizard reverts to Use the current document.
5. Select recipients. In this demo we will create a new list, so select Type a new list and then click Create.
6. Create a list by adding data in the New Address List dialog box and clicking OK.
7. save the list.
a, Note that now that a list has been created, the Mail Merge Wizard reverts to Use an existing list and you have the option to edit the recipient list.
8. Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where you can edit the list and select or unselect records. Click OK to accept the list as is.
9. Click Next: Write your letter.
10. Write the letter and add custom fields.
11. And add all the required fields in your letter through more items option
12. Preview your letter and click Next: Complete the merge.
13. Click Print to print your letters or Edit individual letters to further personalize some or all of the letters.
Review Tab
1. Spelling & Grammar (f7)
This option check spellings and grammar of your document.
2. Track changes
This option always keep track of changes made to the document.
3. Compare
This option compares your document with the another document.
4. Restrict editing
This option prevents editing to another from another user by locking your file.
View Tab
1. Layouts
a. Read Mode
Convert your file into book formatting where you can only read your document.
b. Print Layout
This is the default layout where we create or edit the document.
c. Web layout
Convert your file into web page format, it shows the file just like any browser represents to you.
d. Outline
This layout shows your document in wide page and also each paragraph represents bulleted form
e. Draft
This layout shows also your document in wide page.
2. Window
a. New Window
This option creates a new file just like CTRL+N command does but there is a difference that this option create as it is new document just like your current document.
b. Arrange All
This option arranges all the open ms-word file in a single screen.
c. Split
This option splits multiple files in a single word file
d. Switch windows
This option switch files with another files.
3. Macros
Through macro we can record activities in a button or any shortcut key.
To create shortcut key through macro-
-Click to macro option – select record macro
-Click to keyboard option – ok
-After that apply all the formatting that you want in your short cut key
-After applying all formatting – go to macro option again – and click to stop recording
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